Need official company documents from Estonia? Whether it’s an incorporation certificate, company extract, or financial reports, the Estonian e-Business Register allows you to easily retrieve documents online in digital format. Here’s how you can get them on your own, without needing any third-party assistance.
Types of Estonian Company Documents You Can Obtain Online
Estonian companies can access a variety of official documents digitally via the e-Business Register. Here are the key documents available:
| Document | Description | Format |
|---|---|---|
| Articles of Association | Defines your company’s operational structure, rules, and responsibilities of its stakeholders. | Global: PDF or bdoc format |
| Registry Card | Includes vital company details such as name, registered address, share capital, and management info, serves as Certificate of Incorporation. | Global: PDF or bdoc format |
| Certificate of Residence and Tax Liability | Confirms your company’s tax residency in Estonia—useful for cross-border business. | Global: PDF or bdoc format |
| Certificate on Absence of Tax Arrears | Verifies that your company has no outstanding tax debts. This is important for maintaining a clean financial standing. | Global: PDF or bdoc format |
| Last Submitted Annual Report | The most recent financial report your company has submitted to Estonian authorities. | Global: PDF or bdoc format |
| Certificate of Registration as a VAT Payer | Confirms your VAT registration with the Estonian Tax Board. This document is essential for conducting business in the EU. | Global: PDF or bdoc format |
| Resolution of Appointment of a Director | Certifies the appointment of a director to your company, an important document for corporate governance. | Global: PDF or bdoc format |
| Ultimate Beneficiary Owners (UBO) List | Lists the ultimate owners of the company, a document often required for anti-money laundering compliance. | Global: PDF or bdoc format |
| Balance Statement | Provides an overview of your company’s liabilities and prepayment balances with the Estonian Tax Board. | Global: PDF or bdoc format |
How to Retrieve Your Estonian Company Documents Online
Retrieving your documents from the Estonian e-Business Register is straightforward. Follow these simple steps:
When to Consider Apostille or Translation
If you plan to use your Estonian documents internationally, you may need to request an apostille or sworn translation. These services can also be ordered directly from our website:
- Apostille: If your documents need to be legally recognized in other countries (especially those part of the Hague Convention), you can request an apostille.
- Sworn Translation: If your documents need to be in a different language (such as English, Russian, or German), you can also request a certified translation.
Frequently Asked Questions (FAQ)
You need a secure Estonian e-Resident ID card to log in and access the Estonian company documents.
You can retrieve official Estonian company documents like the Registry Card, Articles of Association, and VAT registration certificate.
Downloading Estonian company documents takes just a few minutes once logged into the e-Business Register.
Yes, documents can be sworn translated into languages like English, Russian, and others (full list is avaiable here).
If using your documents internationally, you may need an apostille to ensure legal recognition abroad (contact the requesting authority to clarify in which language they accept the documents and whether apostille is required).
You can request both apostille legalization and sworn translations through our service here.
We can scan the originals and send them to you, also we can ship physical origianl documents (optionally).
